County of Orange: Contract Administrator (Administrative Manager I)

THIS RECRUITMENT IS OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Contract Administrator (Administrative Manager I) positions within the County of Orange. The current vacancy is within OC Probation. This recruitment may also be used to fill positions in similar and/or lower classifications within the County of Orange.


THE OPPORTUNITY
The Contract Administrator (Administrative Manager I) at OC Probation is responsible for solicitation and contract management for Human Service Contracts and Memorandum of Understanding (MOUs) in the Purchasing and Contracts Unit. This unit is responsible for procurement and management of approximately 50 MOUs and $16 Million dollars in Services. These contracts and MOUs are for various services for justice involved Youth, Youth Families and justice involved Adults. In addition, the contract administrative role ensures that vendors are performing services in accordance with the contract terms, scope of work and pricing.
The ideal candidate will possess at least two (2) years' of working experience in contract creation and monitoring, including experience with County systems such as CAPS+ Financial, CAMS, OC Expediter, and Periscope/Bidsync. Possession of a County of Orange, Deputy Purchasing Agent (DPA) certification is highly desirable. (Please note some positions may require a DPA certificate to be obtained within 12 months of appointment).
In addition, the ideal candidate will have extensive knowledge, skills, and abilities in the following competencies:

• Professional & Technical Expertise / Knowledge
• Collaborating with multiple contractors, Probation staff, Probation fiscal and accounting staff, County Counsel, and Risk Management
• Monitoring contract compliance
• Developing, drafting and negotiating new and/or renewing human services contracts as well as MOUs
• Developing ASRs and other memos
• Resolving contract issues with contractors and Probation programs
• Preparing and submitting year-end close out of contracts including monthly projections, accruals, and encumbrances
• Interpreting and correctly applying County regulations, policies and procedures related to procurement, contracting (development and administration), fiscal, compliance, as well as various funding source requirements
• Developing and managing Request for Proposals (RFP), Request for Application (RFA), Request for Information (RFI), Invitation for Bid (IFB), Sole Source justification and/or other types of solicitations as needed
• Oral & Written Communication Skills
• Communicating effectively and professionally both verbally and in writing with agency Department heads, Managers, and internal & external partners
• Drafting and executing contracts to include Scope, Terms, Review by Divisions, County Counsel and Risk Management
• Presenting ideas and complex material clearly, concisely, logically, and persuasively both in writing and orally
• Establishing and cultivating effective working relationships with various staff members, community agencies, and stakeholders
• Analytical Skills | Problem Solving
• Researching, organizing, accurately interpreting, and applying relevant data
• Preparing and manipulating budget and/or financial spreadsheets
• Analyzing complex issues, providing advice, and recommending actions
• Identifying opportunities for continued improvements, using creativity and integrating new approaches in solving problems
• Strategic Planning | Project Planning
• Preparing, updating, and executing strategies leading to increased efficiencies
• Planning and leading the execution of special projects to ensure these are resourced, budgeted, scheduled, planned, and implemented in a timely manner
• Preparing clear and concise management plans and documents, performance reports, and other written materials

• Conducting meetings for contract kick off and contract performance monitoring

 
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Please forward to anyone in your department that may be interested.
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